2025 Vendor Registration
This form will allow you to register and pay for the Vendor Registration at the 130th Annual National Reunion held in Houston, Texas. July 17th-20th, 2025.
There will be a Credit Card Processing Fee of 3% + .30¢
If you would prefer to pay by check, please download this form and mail it in.
Checks should be payable to “Texas Division SCV”
Mail Form, Check & Additional Information to:
Texas Division SCV
c/o Michael Hurley,
712 S. Chilton Ave. Tyler TX 75701
PLEASE READ THE AGREEMENT BEFORE COMPLETING FORM
Vendor Information
Dates: The 2025 Sons of Confederate Veterans National Reunion begins on Wednesday, July
16, 2025, and continues through Sunday, July 20, 2025.
Location: The Reunion will be held at the Houston Marriott South Hobby Airport, 910 Gulf Freeway, Houston,
TX 77017. Vendors will be set up throughout the Reunion in the Pasadena Ballroom.
Access and Parking: The camp’s vendor manager or his designee will provide information regarding access to
the vendor room(s) for unloading and parking when vendors check in at the Reunion registration table.
Texas Sales Tax: For information regarding the Texas sales tax, contact the Texas Comptroller’s Office
at 1-800-252-5555 or find them online: www.comptroller.texas.gov
Registration: Registration is on a “first come, first serve” basis. A completed Registration Form accompanied
by payment in full must be received by 5 p.m. on Friday, June 27, 2025. Only a limited number of tables are
available, so don’t wait!
Information or Questions: For more information or questions, please call or text the Division Vendor Manager,
Michael Hurley, at 316-212-3522.
(Please leave a voice message if he doesn’t answer).
Vendor Agreement
1. The table price of $100.00 is for one 6’ table for four days. Payment may be made by check, money order or credit card. Two chairs and black table covers are furnished without charge. Electricity is also available without charge. To register, complete the Vendor Registration Form and mail it along with your payment to: Texas Division SCV c/o Michael Hurley, 712 S. Chilton Ave. Tyler TX 75701.
Registrations must be received by 5 pm, Friday, June 27, 2025
2. Upon arrival and before unloading, all vendors must report to the Vendor Manager or her designee at the Reunion registration table to confirm their reservation and obtain unloading and parking instructions. All vendors must have a reservation to be provided space. Prior reservation is required-
NO EXCEPTIONS!
3. Vendor hours of operation are:
- Wednesday, July 16 (set-up & sales), 8:00 am to 5:00 pm
- Thursday, July 17, 8:00 am to 5:00 pm
- Friday, July 18, 8:00 am to 5:00 pm
- Saturday, July 19 (sales & take-down), 8:00 am to 4:00 pm
4. The vendor is paying for one 6’ table, two chairs, and a black tablecloth. Any vendor wanting more than one table must specify the number of tables in the Vendor Registration Form. The vendor will be charged $100.00 for each additional table. Each table will be labeled with the Vendor’s name, and vendors must confine their goods to their assigned table(s).
5. No loud noise, broadcasts, music, or other media that interferes with any other vendor will be allowed at any table.
6. The Texas Division, SCV, reserves the right to ban articles for sale that, in its opinion, are racist, sexist, offensive, or derogatory in nature, conflict with standing Sons of Confederate Veterans, Camp or hotel conduct codes, policies, guidelines, or contracts, or use alcohol or illegal drugs. Any food or beverage giveaways or sales must be approved by the Vendor Manager.
7. The vendor room (s) will be locked or secured outside of the vendor hours of operation listed in #3 above. Items stolen, missing, or lost from a vendor’s table(s) during vendor hours of operation are solely the responsibility of the Vendor.
8. Vendors are financially responsible to the hotel for damage to the facilities, tables, chairs, table cloths, and any other item supplied by the hotel or Camp due to the vendor’s negligence or intentional misconduct or that of the vendor’s employees or agents. Reimbursement is required upon demand by a designated hotel or Camp representative.
9. All cancellations must be made by 5 p.m. on Friday, June 27, 20245, by emailing Michael Hurley, the Camp’s Vendor Manager, at whurley64@me.com. Vendors who cancel after that time or do not arrive and set up for business by 5 p.m. on Wednesday, July 16, 2025, will not receive a refund of their fee(s).
10. The Camp reserves the right to allocate space inside the vendor room(s) to vendors. The camp’s Vendor Manager or her designee will determine such allocations.
11. Vendors must respect and abide by the requests of all Texas Division and hotel officials, including event technicians. Vendors are guests, and mutual respect is expected at all times.
12. By completing the Vendor Registration Form, the vendor agrees to the terms and conditions stated in this Vendor Agreement and the Vendor Registration Form. All vendors must have a confirmed reservation paid in full before they can set up their vending space. This is non-negotiable.